Policy work that doesn’t take all quarter.
Most policy programs spend 80% of their time on the rituals — quarterly review cycles, attestation chases, version-control archaeology — and 20% actually shaping the policies. RiskWatch flips that: authoring, approval, distribution, and attestation share one library so revisions are minutes, not weeks.
- Policy authoring with cross-framework mapping (ISO/SOC 2/HIPAA/PCI/NIST)
- Approval workflow + version control + redline diff
- Attestation tracking with reminder cadence + digital signatures
- For legal counsel: privilege-protected approval chain + retention schedule
What is policy management software?
The auditor asks for signed acknowledgments — and you have them, with timestamps, by department, in under a minute. Author in a WYSIWYG editor, route through multi-level approvals, distribute with attestation quizzes, and re-review on the cadence each policy needs. Aligned to ISO 27001 Annex A.5 and NIST 800-53 PM policy-management requirements. Also called a policy management system, policy automation software, or policy and procedure software.
Policies in SharePoint folders aren't evidence. Auditors want signatures and timestamps.
GRC teams we talk to manage 50–500 active policies across multiple frameworks, departments, and audiences. Most are still chasing acknowledgments through email and spreadsheets. Here's what that costs.
Policies live in SharePoint. Nobody reads them.
Acceptable Use Policy v3.2 sits next to v3.1 sits next to a draft from 2022. Version drift becomes audit drift. Centralized repository with single source of truth and enforced version control.
Approvals get stuck in inboxes for weeks.
Legal forwards to Security forwards to the GC. Three weeks later, who has it? Sequential approval routing with reminders and an SLA on every gate.
"I never saw that policy" — and they're right.
Acknowledgment by reply-all email isn't evidence. Auditors want signatures, timestamps, and quiz results. Read · quiz · sign — all timestamped, all reportable, all per policy version.
Every module a modern policy team needs — in one platform.
Sixteen flagship modules sharing recipients, audit trail, and framework mappings. Built around the centralized repository so every policy has a single source of truth.
Policy program at a glance
Attestation rates, policies in review, overdue acknowledgments, quiz pass rates — all on one screen.
Author without leaving the platform
Rich-text editor with template library. Insert clauses, comments, redlines. No Word round-trips.
50+ pre-built policy templates
Information security, code of conduct, AUP, BCP, HR — every template carries clause-level mappings.
Every revision, automatic
Auto-increment version numbers. Diff any two versions side-by-side. Roll back without ceremony.
Single or multi-level routing
Configure Legal → Security → Board flows. Each gate captures rationale, timestamps, and signatures.
Drafts route themselves
Notify reviewer 1, capture feedback, notify reviewer 2 — no manual handoffs, no missed steps.
One click, every recipient
Push to org, department, role, or custom audience. Email + in-app notification with read receipts.
"Read it" backed by data
Every recipient prompted to read and acknowledge. Reminders. Escalation. Auditor-ready proof.
Verify they actually read it
Add a 5-question quiz to any policy. Pass threshold configurable. Failed attempts trigger retraining.
Timestamped, audit-grade
Cryptographic signature with timestamp captured per attestation. Admissible as evidence under most frameworks.
Approved deviations, tracked
Recipients request exemptions with rationale. Approver sees the audit trail. No silent non-compliance.
One source of truth
Every published policy in one place. Role-based view permissions. No more 'where's the latest version?'
Policies linked to controls
Map each policy to ISO 27001 / SOC 2 / HIPAA / PCI clauses. Auditor sees coverage at a glance.
Attestation reports auditors will read
Per-policy, per-recipient, per-version. Filter by department, framework, or date. PDF + Excel export.
Onboard 1,000 employees in an Excel paste
Bulk import recipients, departments, and audience mappings. Customize fields without IT.
Annual reviews on autopilot
Set per-policy review cadence. Platform notifies owners + recipients automatically when due.
Draft · Review · Approve · Publish · Attest.
Five stages, one engine. Each stage captures who did what, when, and why — building an immutable audit trail that follows the policy version through its life. Every transition triggers reminders, escalations, and downstream attestations automatically.
- Drafting — WYSIWYG editor + template library + version-controlled saves
- Collaboration — Sequential routing, redlines, version-aware comments
- Approval — Single or multi-level workflows with named approvers
- Publishing — Distribute to org / department / role with read receipts
Sequential routing. Zero email threads.
Configure Legal → Security → CISO → Board flows. The platform notifies each approver in turn, captures their decision and rationale, and routes the policy to the next gate automatically. If anyone rejects, the policy returns to the author with the reviewer's comments. Every approval timestamped, every rejection audit-trailed.
- Author once — WYSIWYG editor with template library and clause inserts
- Route automatically — Sequential reviewer chain — Legal → Security → Board
- Attest every time — Read · quiz · sign — timestamped per policy version
- Re-attest annually — Recurring cadences without manual reminders
Audit-grade evidence, on demand.
Read receipts. Quiz results. Digital signatures. Exemption rationales. Every attestation captured per recipient, per policy, per version — and exportable in five filtered views. ISO 27001, SOC 2, HIPAA, and PCI auditors get the report they need without a single round of manual data pulling.
- Per-policy attestation — % acknowledged, % passed quiz, % signed, by version
- Per-recipient view — Every policy assigned to one person, one view
- Per-framework rollup — ISO 27001 / SOC 2 / HIPAA / PCI policy coverage
- Exemption register — Approved deviations with rationale and review dates
- Quiz analytics — Question-level pass rates · spot weak comprehension
From first draft to audit-ready in five stages.
Most teams publish their first policy within their first week. Stage 4 runs continuously. Stage 5 is on-demand the moment your auditor asks.
Pick a template
Choose from 50+ pre-built templates (AUP, BCP, code of conduct, infosec) or start from a clean WYSIWYG canvas.
Draft and route
Sequential reviewer chain with redlines, comments, version control. Every change auto-saved with a version number.
Approve and publish
Multi-level approval gates capture timestamps and signatures. Publish to the org with one click and read receipts.
Track attestation
Recipients read, take the quiz, sign. Reminders auto-fire. Exemptions captured with rationale and approval.
Report and audit
Per-policy attestation, per-recipient view, per-framework rollup — board-ready in two clicks.
The policy review cycle that stopped sitting in inboxes.
Real policy programs. Real before-and-after attestation rates. Real auditor sign-offs.
We cut the policy review cycle from six weeks to twelve days. Legal stopped being the bottleneck because everyone could see exactly where each policy was sitting.
“We cut the policy review cycle from six weeks to twelve days. Legal stopped being the bottleneck because everyone could see exactly where each policy was sitting.”
“Quizzes changed everything. We used to assume employees read the policies. Now we have data that says 87% pass on first attempt — and we know which questions trip people up.”
“Auditor walked in expecting a SharePoint mess. Walked out with a per-policy attestation report sorted by ISO 27001 clause. We finished SOC 2 readiness three weeks early.”
If your auditor asks for the policy, we map to the clause.
ISO 27001 Annex A.5, SOC 2 trust services criteria, HIPAA Security Rule, PCI DSS Requirement 12, NIST 800-53 PM family — every policy carries clause-level mappings.
Take RiskWatch home before you sign anything.
Three downloads. Use them to evaluate, share with your team, or build the business case for replacing SharePoint policies.
Information Security Policy Pack
Twelve ready-to-tailor policies — AUP, access control, BCP, incident response, password, vendor, data retention, and more. ISO 27001 + SOC 2 + HIPAA mapped.
- 12 ISO/SOC2/HIPAA-mapped policies
- Editable Word + branded PDFs
- Annex A.5 cross-reference table
Policy Attestation Toolkit
Sixty pre-built quiz questions across 12 standard policies, plus an attestation-rate scorecard, exemption-request template, and digital-signature workflow guide.
- 60 quiz questions, 12 policies
- Attestation scorecard
- Exemption-request template
Policy Management Buyer's Guide
Vendor scorecard, workflow comparison, attestation-feature matrix, pricing benchmarks, and implementation timelines by org size.
- Feature matrix · 5 vendors
- Editable scorecard template
- Pricing benchmarks
Common questions, answered up front.
About policy management software, systems, automation tools, and document management for compliance — and how RiskWatch covers all of them.
What is policy management software?
What's the difference between document management and policy management?
How does the approval workflow work?
How do attestation tracking and quizzes work?
What standards does it map to?
Does the platform support digital signatures that are admissible in audit?
How long does implementation take?
Is there a free trial?
Publish your first policy this week.
Start a 30-day free trial — every template, the WYSIWYG editor, multi-level approvals, attestation tracking, quizzes, and digital signatures. No credit card required.
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